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Grants Officer

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  • Published date: February 15, 2017
  • Modified date: February 16, 2017
    • Dar Es Salaam, Tanzania

Grants Officer
Accounting & Bookkeeping
Details
Employer Name: Jhpiego
Organization Type: NGO Role: Experienced Position Type: Full Time Location: Dar Es Salaam
Kinondoni, KinondoniApplication Deadline: 24-02-2017Listed on: 13-02-2017
Description
Source Guardian,13th Feb 2017

"Jhpiego an affiliate of johns Hopkins University
VACANCY
Sauti is a 5-year USAID-funded award being implemented by Jhpiego-Tanzania in collaboration with partners EngenderHealth, PACT and NIMR/Mwanza.
The goal of Sauti is to contribute to the improved health of all Tanzanians through a sustained reduction in new HIV infections in support of the Government Tanzania through deploying new, and/or enhancing existing, vulnerability-tailored high-quality combination HIV prevention; positive health, dignity and prevention (PHDP); and family planning (FP) services for key and vulnerable populations (KVP) in selected regions of Tanzania. Anticipated project results include: 1) Increased and timely use of HIV prevention and FP services; 2) Improved positive behaviors and social norms at the individual and community levels; 3) Reduced vulnerability of women through novel structural interventions; and 4) Increasingly sustainable comprehensive HIV prevention services for KVP.

The project is currently being implemented in selected districts in Iringa, Njombe, Mbeya, Shinyanga, Dar es Salaam, Mtwara, Tabora, Morogoro, Kilimanjaro, Singida; Dodoma and Arusha regions.
Jhpiego is therefore seeking to recruit the Grants Officer.
Position: Grants Officer [1 position based in Dar es Salaam]

Job Overview
The Grants Officer is responsible for supporting Sauti Project grants program for local CSOs who will work with Jhpiego. S/he assists in developing and revising all templates for solicitations and agreements, as well as detailed procedures for the entire grants management cycle, including: implement activities and effect payment as per grant agreement, local government requirements, accepted accounting practice etc, participate in evaluating and selecting grantees; and ensuring grantee payment; and monitoring (including field visits), reporting, and evaluating results. S/he assists the CSOs in monitoring their progress against the plans, tracking expenses against their budgets, and generating required reports with in the agreed deadline. S/he works closely with the CSOs and Associations grant officer and grantee finance staff.
Reports To: Regional Program Manager, technical supervision from Senior Grants Officer Dar es Salaam

Responsibilities:

Assist in developing or adapting formats, procedures, and regulations to be used for formulating, executing, monitoring, and closing grants according to USAID/CDC regulations.
Document the process by which CSOs are selected for awards and notify applicants and other stakeholders of awards granted.
Where appropriate and needs are identified, assist grantees in developing work plans, monitoring progress, tracking expenses, preparing reports, and facilitating grantees' compliance with the terms of their agreements.
Update for grantees as and when there is new rules and regulations issued by the donor and follow up its implementation
Conduct field visits to monitor grantees and provide on-site support, as needed.
Collaborate with staff to assist in developing and revising mechanisms for making payments and monitoring/reporting financial
Ensure that these activities are in accordance with USAID /CDC guidelines and other guidelines established in the Agreement
Revise and contribute to the grants management manual, materials, and resources. Administer the grants according to criteria and guidelines set forth by USAID/CDC, stated in the contract (and associated waivers letters and documents) and the grants management program manual and guidelines.
Review grantee monthly financial reports and follow up transfer of funds from Jhpiego Dar es salaam officer
In collaboration with Finance Officer of sub grantees, review monthly grantees invoices, process invoices, and update grant binders and databases as appropriate.
Provide technical assistance, training and/or mentoring to the finance officer of sub grantees, CSOs, and others as assigned.
Ensure compliance to USAID / CDC standard provisions are met by grantees activities.
Provide technical support to sub grantees in improving financial systems and reporting under sub agreements with Jhpiego
Follow up modification of agreements from Baltimore as and when necessary and update the file
Attend meetings organized by Jhpiego and grantees

Required Qualifications

• Bachelor of Commerce in Accounting or related field
• At least four years of experience in an NGO environment
• Relevant experience in grants management and financial/operational systems preferred.
• Excellent organizational, coordination, communication and interpersonal relationship skills required.
• Experience working with and providing technical assistance and training to CSOs preferred.
• Computer literacy and very good knowledge of Excel, Ms-Word and other Accounting application package Quick book is an advantageous
• Sound experience in auditing
• Fluency in English and Kiswahili (written and spoken)

Abilities/Skills:

• Excellent communication and interpersonal skills to work in a multi-disciplinary team setup
• A very good experience in auditing and grant management
• Flexible and ability to work under pressure
• Willingness to travel in-country as required.
• Good report writing, communication and presentation skills both written and oral.
• Good interpersonal skills and demonstrates high integrity

Jhpiego offers a competitive package selected candidates in line with salary history, academic qualifications and relevant experience.

Application Instructions
To apply please indicate the position title and region of reference on the envelope or subject line of your e-mail. Applications should also include an up-to-date CV with three contactable professional references, a cover letter and your salary history. Applications which do NOT include ALL of these elements will NOT be considered. The application should be addressed to: Human Resource Director Jhpiego Plot 72, Block 45B, New Bagamoyo Road - Victoria PO Box 9170 Dar es Salaam, Tanzania OR send the application through

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